Privacy Policy
Last Updated: July 14, 2026
At NexHR, we respect the privacy of our corporate clients (Employers) and their workforce members (Employees). This Privacy Policy explains how we collect, process, and secure operational HR databases under corporate workspace regulations.
1. Information We Collect
As an HR Management System (HRMS) SaaS, we collect and process data required to manage your workforce operations. This includes:
- Employer Account Details: Corporate entity name, tax registration number, operational address, and billing contact information.
- Employee Directory Data: Full name, professional email address, date of birth, unique employee ID, job title, and team assignment.
- Operational Records: Logged clock-in/out timestamps, shift rosters, leave requests, attendance logs, and performance metrics.
- Financial & Payroll Data: Salary structures, allowance allocations, state-wise tax deductions, bank account details, and payout logs.
2. How We Use Your Data
All collected data is processed strictly to maintain, support, and secure the HR platform. Specifically, we utilize the data to:
- Automate payroll ledger computations, bank transfer files, and tax deduction sheets.
- Render shift roster schedules, track leaves approvals, and manage attendance precision rates.
- Record staff actions and maintain secure system logs for internal administrative auditing.
- Comply with local labor compliance guidelines, legal audit checks, and corporate verification mandates.
3. Data Security & Cryptography
Security is the core pillar of NexHR. We implement military-grade administrative, technical, and physical safeguards:
- Encryption in Transit: All data exchanged between your browser and our platform is encrypted via secure TLS 1.3.
- Encryption at Rest: Sensitive employee databases, tax IDs, and bank details are encrypted using AES-256 standards.
- Session Auditing: Administrative actions, configuration updates, and portal access logs are locked in read-only audit records.
4. Information Sharing & Sub-processors
NexHR does not sell, rent, or lease employee directory datasets. We only share information with reliable sub-processors necessary for platform functions:
- Cloud Infrastructure Providers: Safe, redundant servers located in verified, compliant data regions.
- Payment Processing Gateways: Authorized banking entities that facilitate direct salary payouts.
- Security & Auditing Systems: Internal monitoring tools to detect access anomalies and secure login attempts.
Questions regarding data protection?
Contact our verified Data Protection Officer at any time.